Normally, we would all rather have options than be limited to either-or scenarios. But most teams are still stuck with binary choices as they determine how to run their work. For the most part, the job is processed in one of two ways:
Registered work follows a formal process, including how plans are authorized, how baselines are established, how approvals are given, and how progress is tracked and reported.
Unregistered work doesn’t follow any prescribed process – people just focus on “getting things done”. Teams use spreadsheets, post-it notes, or manual task management tools.
The problem? While recorded work fits well with large-scale initiatives, it is often overdone. An inordinate amount of administrative effort must be applied to registered work, even on small-scale projects. Sometimes the work associated with tracking and managing projects can be more important than the work itself. Therefore, the vast majority of projects are not registered. Typically, only about 25% of the work in any organization is saved. This means that 75% of investments are not managed centrally.
However, even for small projects, having some visibility can be important. Collaborators and managers may be interested in understanding progress and how efforts are progressing toward completion. Simply piloting it or creating unique spreadsheets for each project means no central tracking, disjointed efforts, and a number of other potential inefficiencies.
The good news is that there is an alternative to the dilemma of either. This is called collaborative work management. It helps organizations achieve key activities that require greater effort. Teams simply create, share, and automate to-do lists as initiatives grow.
Collaborative work management is a simple and organic approach. To start, a person simply creates a list of tasks that must be completed as part of their job. As the work progresses, the list can be expanded, revised and refined. Plus, the list can be shared seamlessly with others, whether they’re on the same team, in another department, or in another company.
With collaborative work management, teams benefit from high visibility. They can track work that needs to be done, who is contributing, completion status, and more. Business benefits include:
Gain greater certainty about business outcomes by spotting and mitigating issues early in the cycle.
Save time and resources with a smarter way of working.
Boost morale, engagement, satisfaction and productivity of all stakeholders.
In most businesses today, it’s hard to bring big ideas to life. Collaborative work management offers a way to solve this problem. Teams manage efforts more collaboratively, without having to incur the overhead of a full-fledged registered initiative.