How to Relabel Kanban Columns in Monday Work Management

Jack Wallen shows you how it is possible to rename Monday work management kanban columns using statuses from the main table view.

Image: Kudryavtsev/Adobe Stock

monday work management is perhaps one of the most powerful project management platforms out there. With more features and options than you’ll ever use, this service can work with almost any size or type of project. In fact, for some, Monday work management can be either overkill for their project or a little daunting in its size and scope.

TO SEE: Feature Comparison: Time Tracking Software and Systems (TechRepublic Premium)

However, once you master Monday work management, its capabilities are mind-boggling, and for any business that truly values ​​an effective and efficient workflow, they are worth every penny. The only problem you might encounter is that the number of features can be a bit overwhelming. And while some of Monday’s work management options are very intuitive, others are not. Example: the kanban view.

Kanban boards are generally very easy to understand and even easier to use. Kanban boards make project management a task anyone can do. But with Monday work management, the kanban option isn’t quite as up to par as sites that focus specifically on this project management metaphor.

Take, for example, kanban column names. When you open your Monday work management workspace in the Kanban view, you’re surprised. You’ll notice that the labels for each column look familiar (Figure A) … but are not that useful. This is because Monday work management uses statuses (from the main table) for column labels.

Figure A

The default Monday work management kanban tags are less efficient.
The default Monday work management kanban tags are less efficient.

The big question is, how do you change these labels? It took me a bit of tinkering, but I finally got it.

The solution is, as you’ve probably already figured out, in the main table statuses.

Let’s take a look at my example Main Table (Figure B).

Figure B

My main table example illustrates where the kanban column labels come from.
My main table example illustrates where the kanban column labels come from.

One time, you would have thought that Monday work management would derive the kanban column names from the tasks (which are the row categories you see in Figure B. This is not the case. Instead, Monday work management kanban column headings are taken from the status. By default, you will have predefined statuses:

  • I’m working on it
  • Fact
  • Blocked
  • Empty

How do you modify these statutes? Let me show you.

How to change a status name

Open your Monday work management main board and click on one of the statuses. In the resulting popup window (Figure C), click Edit Labels.

Figure C

Access the Label Edit feature on Monday work management.
Access the Label Edit feature on Monday work management.

Edit the labels you need and click Apply (Figure D).

Figure D

I renamed all my status labels to better suit my kanban needs.
I renamed all my status labels to better suit my kanban needs.

Once done, switch back to the kanban view and you should see that your column names are now a bit more useful (Figure E).

Figure E

Now my kanban is updated to keep track of my book projects in Monday work management.
Now my kanban is updated to keep track of my book projects in Monday work management.

It’s just a mess and one that Monday’s labor leadership should take heed of. For those who prefer working with kanban, managing Monday work can be a bit difficult (especially compared to other platforms). But if you prefer working with kanban and your company has opted for Monday work management, you can at least bend and twist the service to better suit your needs.

Hopefully, in the near future, Monday Work Management will fix the shortcomings of its kanban option and make it a bit more user-friendly. Until then, your best bet with service is to stick to the main table view and get on with it.

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