Work management and productivity solutions create better workplaces

According to a recent study by HubSpot, 82% of employees waste hours every week managing and navigating multiple tasks, different work apps, information and communication channels, and various reporting systems. This struggle with many aspects of work had an unnecessary impact on mental well-being and people began to feel burnt out.

To overcome this, “work smart, have fun” is the business discipline that most companies aspire to adopt. The two years of COVID have changed the way people think about work, and as companies struggle to hire, retrain, develop and, above all, retain talent, giving people what they need is become a priority. More so, with the arrival of Gen Z in the workforce, the focus has shifted from deploying business applications only to providing the right productivity solutions that empower people. Today, people want a workplace that offers meaningful work, learning opportunities, flexibility, the ability to work from anywhere, and real-time collaboration. All this, while ensuring productivity and an excellent customer experience. This means creating an environment that aligns with the needs of all stakeholders – owners, employees and customers!

Preparing for the new normal

The pandemic and subsequent shift to hybrid working has forced many organizations to embrace digital transformation at an accelerated pace. Organizations are realizing that to stay ahead of the competition and attract and retain top talent, they must adopt work management solutions and practices that empower their employees.

A survey shows nearly 47% of the workforce said they were distracted while working from home and experienced a drop in output. Meanwhile, a recent study published in the Economic Times reported that almost 82% of respondents preferred working from home. This makes the use of productivity tools essential. While organizations want to provide people with flexibility, it’s also important that they stay productive to gain a competitive edge.

Productivity and effective management of time and labor are significant aspects that allow organizations to perform well and provide a better customer experience. Productivity apps make it easy to set goals, assign tasks, track progress, create reports, and communicate with employees in real time.

Today, many work management and productivity solutions are available to help optimize operations, engage customers, and enable employees to complete tasks in real time from anywhere. They give teams much-needed flexibility to better plan and manage their deliverables.

Technologies like Microsoft Teams help people connect and collaborate at work. SharePoint and OneDrive make file storage and sharing transparent. There are useful, non-intrusive time tracking and time management apps that can increase productivity by up to 30%.

CRM and ERP systems increase productivity throughout the organization with a 360 degree view of customers and all other processes.

Meaningful metrics can be extracted with the integration of task and project statuses, workflow data, production and financial information, and more. Real-time, interactive dashboards help management track important KPIs, eliminating countless hours spent in meetings to get updates.

Learning management apps help people close their skills gaps and help organizations create meaningful learning journeys, making it easier for their employees to grow.

In addition to overall business and team-level solutions, personal productivity apps help people plan their work better, ensuring that they prioritize activities and focus on the most critical deliverable first. .

Many of these apps help people identify activities that are taking longer than necessary and give resources the flexibility to plan their work schedule.

Built-in applications for task management, communication, file storage and sharing, time tracking, resource management, and reporting facilitate not only productivity, but overall collaboration as well. They’re helping the social media generation stay connected, share rewards, and cheer on their colleagues, all without necessarily getting up from their desks.

Create a better workplace

Driven by the digital transformation of recent years, industries are optimizing work management processes, changing business models and reinventing themselves. And the pandemic, which has accelerated technology adoption, has fueled that fire. This then allowed organizations and the workforce to focus on what’s important, enabling flexibility and employee well-being.

The shift in focus from technology first to people first has prompted organizations to embrace solutions that facilitate employee engagement and experience; helping people stay connected and collaborate seamlessly from anywhere. These organizations continue to be desirable places to work and attract and retain talent.



The opinions expressed above are those of the author.


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